Festivals and concerts only work if mobility remains controlled even under chaos.

At festivals and concerts, tens of thousands of guests, changing schedules, VIPs, crew and external service providers come together at the same time.

Arrivals and departures can rarely be planned. Dynamics, weather, traffic jams or changes to the programme have an immediate impact on mobility - and therefore on safety, mood and the programme.

This is exactly where experience in dealing with dynamics is crucial - whether with crowds of guests or VIPs on the nearby tarmac.

RELAY handles the planning, coordination and operational management of festival mobility in the same way as for large-scale concerts - even when conditions change at short notice.

Already implemented at:

Parookaville Festival Weeze

since 2022
Artist Shuttle
35 vehicles
15 coordinators

MTV Europe Music Awards

2022 & 2024
VIP Shuttles
90 vehicles
10 coordinators

AC/DC concert Karlsruhe

2025
P&R shuttle for 20,000 guests
100 articulated buses
14 Coordinators

World Club Dome Frankfurt

since 2022
Artist Shuttle
25 vehicles
8 Coordinators

Rock am Ring Nürburg

since 2023
Guest & Camping Shuttle
20 articulated buses
4 coordinators

Nibirii Festival Düren

since 2023
Artist Shuttle
14 vehicles
2 coordinators

San Hejmo Festival Weeze

since 2022
Artist Shuttle
11 Vehicles
2 coordinators

Feelings of happiness at the Hockenheim Festival

since 2023
Guest & Camping Shuttle
16 articulated buses
4 coordinators

Typical mobility challenges at festivals & concerts - and how RELAY solves them

Problem: High dynamics instead of clear time frames

Admission times, programme items and departures are constantly changing. Traditional timetables do not work.

RELAY solves this problem:
Mobility concepts are deliberately planned flexibly. On-site coordinators adapt processes according to the situation and keep traffic and shuttle movements stable.

Problem: There are no house numbers on festival grounds

Festival grounds are prepared for the festival so that there are no roads, paths etc. Normally there are no roads, paths etc. Inadequate advance planning leads to immediate chaos.

RELAY solves this problem:
Riders receive detailed plans, photos and videos of the festival site and the routes, which are discussed in advance. Time is always scheduled for “localn” so that the drivers can test drive and familiarise themselves with the location before the first guest ride. There is no chaos.

Problem: Many parallel user groups

Visitors, artists, crew, VIPs and service providers have different requirements and time slots.

RELAY solves this problem:
Routes, vehicles and processes are clearly planned separately. Each group receives suitable mobility solutions - without obstructing each other.

Problem: Safety and orientation in a state of emergency

Unclear situations, darkness or large numbers of visitors increase the safety risk.

RELAY solves this problem:
Clear stopping zones, defined routing and visible contact persons ensure orientation and relief - even at high capacity.

Problem: The unexpected is the norm

Weather, traffic conditions or last-minute programme changes cannot be fully planned.

RELAY solves this problem:
Our experienced coordinators react in real time, coordinating with organisers, security, hostesses and drivers. They monitor traffic flows, intervene in specific situations and control drivers via GPS. This is how we ensure ongoing operations.