TÜV Rheinland, 150th anniversary of the company

All at the same time: 3,000 guests. 3 cities. 3 events - one live broadcast.

  • 3,000 guests
  • 3 parallel employee celebrations - Cologne, Berlin, Nuremberg
  • over 25 departure points
  • 60 vehicles
  • 6 Coordinators
  • 1 project manager per venue

Requirements of the event

3,000 employees, three cities, three simultaneous anniversary celebrations - with a live link between the locations. Same-day outward and return journey, punctual and coordinated. No time buffer, no deviation.

Buses Nuremberg I
150 YEARS TÜV Berlin
150 YEARS TÜV Berlin II
Buses Nuremberg II

Have you already thought about this in your event planning?

  • Real challenges that were solved at this major event.
Parallel events without confusion? They must be planned as individual events
Three completely independent transport concepts - each with an individual route structure, vehicle mix and local team of coordinators. If each event works on its own, then all timings are synchronised centrally. This is the prerequisite for live switching.
How do you achieve cost efficiency in driver planning?
Joint development of location clusters in order to bundle routes sensibly and keep journey times within acceptable limits.
How do you calculate the perfect bus size for which route?
By analysing the locations and journey times, creating location clusters and detailed guest numbers for each destination, the use of different vehicle sizes (44- to 61-seater) is planned efficiently for maximum capacity utilisation rates per route.
Different requirements? Don't think in terms of one vehicle category, but combine them.
In addition to buses, smaller VIP vehicles were also organised and seamlessly integrated into the overall logistics. The perfect transport solution is always planned individually.
How do you equalise the accreditation of over 1,000 guests without anyone waiting unnecessarily?
Bus arrival times were deliberately staggered to avoid accreditation bottlenecks.

Result & effect

  • 3,000 guests reliably travelled to and from three locations simultaneously in one day.
  • Live broadcasts between Cologne, Berlin and Nuremberg ran on time - because the logistics made it possible.
  • No bottleneck in accreditation thanks to coordinated arrival staggering
  • TÜV Rheinland was able to concentrate on the anniversary - RELAY managed the logistics in the background
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